Count Foot Traffic When Hosting an Event at Your Business

The number of shopping days until the fall and winter holidays are dwindling; and most likely you will host an open house or event to draw consumers to your retail outlet to do some holiday shopping.  In the past, we have offered some insight into hosting events (Events – Know When and How to Host Them and Cross Promotion: Partnering With Other Business to Better Serve Your Customers, Part III), and as a result a question you might be asking, “How will I know if the event was a success?” 

Certainly calculating gross and net sales is important but it is also important to document foot traffic – the number of people who attended the event.  It is key to know your customer counts so that you can determine if the event encouraged more consumers to visit than during an average day, or if the event needs to be redesigned to be more appealing.  Foot traffic counts also help retailers understand whether the event attracted more consumers than past events held during the same period. 

Obtaining foot traffic counts can be accomplished by: 

• Distributing invitations that attendees bring to the event to be admitted or requiring attendees to RSVP
• Counting attendees as they arrive at the event by either assigning an employee to manually count customers or installing an electronic sensor that tabulates the number of customers who pass through a particular doorway
• Asking customers to sign up for a mailing list or loyalty program
• Giving each attendee a raffle ticket and keeping track of the number handed out  

Each system has its advantages and disadvantage. 

• If invitations or RSVPs are expected you will also need decide if “walk-ins” will be admitted and how to capture this number
• Not all customers will sign up for your mailing list or loyalty program, or they may already be members unless you are launching these programs during the event 
• If attendees are counted as they enter a doorway—it is possible that they could be counted more than once if they exit the store and then reenter.  It is also possible that the person counting attendees could be distracted if others ask questions or for assistance.  You will also need to determine how you will “count” attendees.  Will you count all adults or will you count families (with two or more adults) and couples as one attendee?  It will also be important to “subtract” any employees, who enter the store through the same entrance, from these counts.  

Foot traffic can also help with planning for next year’s event.  Consider counting the number of customers who visit based on the time of the day and, if it is a multi-day event, the day they visit. These numbers can help with scheduling staff as well as adjusting the hours that the event could be held in future years. Additionally, if you invite other vendors to showcase their goods and services or schedule a special entertainer to perform, use these counts to schedule their appearances when foot traffic is favorable for all involved.  

Having entertainment at your event is a great idea to set the tone.
Just be certain to schedule performers during periods when you expect high foot traffic counts

Record not only foot traffic but also the number of visitors who access your website during and after the event. Also, ask customers to participate in an online survey and ask them if they are interested in attending the event (or if they did attend), what additional vendors or attractions they would be like to see, and how they heard about the event or if they first learned about it when visiting your site.
 

Are you LinkedIn? Part I: Highlight your skills, expertise, and your accomplishments

I have been a LinkedIn member for a few years and have made some good connections with other users; however, I wanted to learn how to use this social media tool to help ag. businesses build connections, learn from other industry members, and how to potentially increase business. So, I decide to brush up on my LinkedIn skills and learn about some of the changes that took place at the end of last year – some of which I like very much.

Creating a LinkedIn account is fairly straight forward, much like any other social media account or online account you might have created in the past.  A step-by-step process will prompt you to add contact information, your picture, past and current positions, as well as areas of expertise and your skills, etc. 

Adding more than just basic information

You may be tempted to just add the minimum to your LinkedIn profile – but image how much more professional you will appear if you do provide more detailed information about you, your business, and skills and expertise you possess.

Adding skills or expertise is just a matter of adding keywords, or allowing other LinkedIn users to “endorse” you by adding keywords they feel describe what you have to offer.  For example, my skills and expertise are broad, since I have many responsibilities at Penn State, and include: teaching, public speaking, social media, statistics, horticulture, and similar.  A few of LinkedIn users I am linked to endorsed me for horticulture and blogging.  These short words/phrases really do stick out among all the other information I've chosen to add to my profile page – a real contrast to the paragraphs of information that describe current and past positions, etc. 

A listing of keywords describing skills and expertise. 

Think about keywords you could add to describe your specialties: consulting, public speaking, management, landscape, floral design, event planning, or specific computer software skills.  The possibilities are endless. 

The skills and expertise section is just one of the features that users can use to highlight accomplishments or achievements.  More recently, LinkedIn added a feature that allows users to emphasize projects they have completed, courses they have offered, organizations they belong to, and even volunteer activities and causes they support.  Users also have the option to associate each of these with specific jobs or positions they have held. Some examples as to how ag. businesses can use these descriptors include: 

• Have you written an article about a topic that would be of interest to those you've connected with on LinkedIn?  If so, enter the title, brief description, as well as the URL that they can click on for easy access. 
• You can do the same for projects.  Perhaps you/your business provided plant material or landscaped a property that had significant meaning for the community.
• For honors and awards, maybe your wine was award the overall gold medal winner in a wine competition. Why not let other LinkedIn users learn about this achievement? 

For some of these, such as publications and project, you will be able to “add” other LinkedIn members to the description.  For me, I feel that this blog provides stakeholders with such useful and timely information that I added it as a project, associated it with my current position at Penn State, and added names of other major blog contributors (Sarah, Jeff, and Dana) to give credit where credit is due.  

Information I've added to create a project on my LinkedIn profile. Notice how Jeff and Dana are listed under the "Team Member(s) heading.

After I saved the information to LinkedIn profile, each of them received an email from LinkedIn asking if they would like the description of the project added to their profile page.  If they approved, the description was added.  Now, their linkages can learn a little bit more about the blog and choose to read it and receive updates when we next post.

This is how projects will appear on LinkedIn profile pages. 

As with all of your information on your profile page, you can arrange the order so that if you would like projects, etc., to appear above other information, such as the summary of your background, education, groups you belong to, you can choose to do so.  LinkedIn is truly a tool that you can customize in many different ways.  Next time I'll describe other features that you can customize on your LinkedIn profile.

Killing social fears to become a better networker

Many people feel uncomfortable in meeting strangers. But if you don't meet strangers, how will you build your network? As an entrepreneur, you need to overcome your social fears so that you can talk about your product/service and build relationships with potential buyers, distributors, customers, employees, etc.

In an article for Forbes magazine, Bob Goodyear, technical product manager for Symantec, confesses to being a wallflower and having trouble mingling. On a recent business trip, Goodyear vowed to overcome his fear. Before the event, Goodyear said that he "researched all the companies that would be represented...so that when I saw the company's names on the guest's name tags, I had a piece of information about their firm to use as a conversation starter." Another technique Goodyear uses is to put a time limit on how long he feels he has to mingle. "I tell myself, Bob, there's nothing you can't do for 30 minutes."

Dr. Mark Goulston, a psychologist, has used Goodyear's strategies and has built on them. Goulston sets a goal for himself at social events. For example, he promises "to meet three new people and have them be glad to have met me." Another technique Goulston uses is something he calls "FTD delivery." Get to know people by asking how they feel, what they think, or what they have done or would do given a certain topic. By starting the conversation directed at the other person, you take the focus off of yourself (and lower your stress level).

Ultimately, saying "Hi" is all about believing that you have something worth sharing with the other person, says John Baldoni, a corporate communications consultant in Ann Arbor, Mich. "You can't be afraid of sounding incompetent," he says. "You have to believe that you deserve to have the interaction, that your company depends on you and that you have something to offer the other person in the exchange."

networking article

As an entrepreneur, do you fear social situations? Do you want to become a better networker so that you can attract new customers, distributors, employees, etc? What tips do you have for other entrepreneurs who want to become better networkers?